2BizBox® Manual

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6.0 Main

6.5 ECN

The purpose of an Engineering Change is to manage the evolution of a product from the current approved configuration to a new approved configuration. A 2BizBox Engineering Change Notice (ECN) includes the part to be improved, drawings affected, description of the type of change, reason for change and action to the parts in inventory.

Through the engineering change module, you can add, view, or search engineering change orders. The engineering change interface is shown below:

6.5.1 Add ECN

When you need to make a change to a part, go to the ECN homepage and click “2Add ECN” to add a new ECN. An interface like the one below will appear:

Part#: the part# to undergo the engineering change; click the button to pick from the parts list. Part Type: the type of part undergoing the engineering change; pick from the drop-down list.

Click the “2Add” button to enter the Update ECN interface to enter more information.

6.5.2 Update ECN

The ECN update interface appears as below:

The information needed fill out the interface includes:

Parameters	Note
New Revision	The target revision of the part after the change is closed.
Effective Date	The date when the part’s new revision goes effective.
Due Date	The due date of the change project.
Originator	The engineering change’s originator, by default it is the user who created the order.
Reference Doc 1/2	Fill out the related order to the ECN.
Engineer	Select a user from the pick list as the engineer that is responsible for this ECN.
Revised	When changing the part, was its drawing altered?
Revise Date	Choose the part drawing’s revision date.
In Inventory Action	How to deal with the part in warehouse inventory.
On Order Action	How to deal with the parts on orders? Like work order, purchasing order.
ECN Description	The detailed description of the ECN.

When you have filled out all the necessary information, click “2Update” to go back the ECN’s property interface.

After an ECN is created, its status is “Not Approved.” Click the “Approve” button to approve it. Then, the part revision will update to the new revision. ECN approval needs to be added at the interface “ECN - Control.”

6.5.3 Action to ECN

When major flaws appear, and it is confirmed that they are due to the quality problems of key parts after examination, immediate change should be taken, like scrapping related parts inventory or modifying a purchasing order. To update those parts, make engineering changes for parts at specified time period; parts in the warehouse and being purchased can be used continually. Based on the different situations above, there are two processing methods for engineering changes in the 2BizBox system: inventory and order. Also, the 2BizBox system provides 3 ways of dealing with related parts: “Use,” “Modify” and “Scrap.”

At the ECN interface, you need to confirm what action should be done for parts in the warehouse and on orders. You can also see the part inventory and on-order’s details. Click “Parts in Inventory” to see a part’s detailed inventory information and make suitable changes. For scrapped parts, a NCR need to be created. Click “Parts On Order” to see all purchasing orders and work orders related to the part. Then make a choice to modify or scrap related orders.

Once a part is changed, how should you handle the related work order? You can hold the part, then the newly created work order cannot be setup, and the already setup work order cannot complete receiving and issuing. After approving an ECN, you can update it again. Check “Part on Hold” to hold the part.